INTO Washington State University
Terms & Conditions — 2017-18
1. Terms and Conditions
a. These are terms and conditions of the agreement between Washington State University (the University) and the student. These terms and conditions are effective upon completion of the confirmation process, as detailed in Section 3 below. These terms and conditions supersede any promises, representations and warranties, whether written or oral, made by or on behalf of the student or the University.
b. Students should read these terms and conditions very carefully before signing their application for admission.
c. All students are bound by the regulations, policies and procedures of the University as amended from time to time. These can be found at: www.handbook.wsu.edu/university-policies-and-resources/. The University may assign or sub- contract in whole or in part some or all of the benefit and/or burden of this agreement without any approval from the student.
d. Program (program) refers to individual courses of study. Programs offered by INTO WSU include Academic English (AE) and Pathway (PW).
e. The admitted study plan (study plan) refers to the full length of study including all INTO WSU programs to which a student is admitted. If a student has been admitted to multiple programs (AE, PW) and has received an I-20 based on those programs, the study plan includes multiple programs and spans the entire period of time needed to complete all programs.
2. Changes to the Terms and Conditions
a. The University reserves the right to amend the terms and conditions as needed. In such circumstances, the University will provide the student with a revised set of terms and conditions upon request.
3. Program Application, Offer, Confirmation and Deposit
a. Students should complete their application and submit it to the INTO Application Processing Center.
a. If the student is admitted, the University will issue a written offer. Offer letters may differ from the study plan submitted at time of application, depending on student qualifications. The offer letter will include details of the study plan offered, any required deposit(s), and instructions for confirming acceptance of the offer.
b. In order to accept the offer, the student must sign the accompanying acceptance letter and pay any required deposit(s). All deposit(s) will be applied toward tuition, accommodation or other charges associated with enrollment.
3.3 Confirmation and Deposit
a. Receipt of the signed acceptance letter and deposit(s) completes the confirmation process and denotes acceptance of these terms and conditions. Upon completion of the confirmation process, students will receive notice of confirmation, I-20 (as applicable), and any remaining balance.
b. Completing the confirmation process ensures the student’s enrollment in a program and confirms a housing reservation and insurance, where applicable.
c. Deposit(s) are only refundable in the event that a student is unable to meet visa entry requirements, subject to the receipt of an official visa rejection letter by the published start date of the study plan.
d. If a student enters the United States on an I-20 based on a study plan that includes a Pathway program, the student will be bound by all terms and conditions pertaining specifically to the Pathway program and must comply with all of the requirements to maintain his or her status under the I-20 for the duration of the program.
4. Full Payment
a. The remaining outstanding balance must be paid four (4) weeks prior to the program’s published start date. Any variation to standard payment terms must be made in advance and agreed to in writing. The student will not be permitted to register for his/her program until full payment has been made.
b. If a student is applying for a scholarship from a government sponsor, the student will be required to either (i) pay in full or (ii) provide an official letter of financial guarantee from the sponsor by the end of the third week of classes. Students with unofficial letters of financial guarantee will be allowed to register for classes, but if the official letter of financial guarantee is not received by the deadline, students will be required to pay tuition and fees in full or be withdrawn from their classes and disenrolled from the INTO WSU program. An official letter of financial guarantee must specify that the guarantee covers the entire term. Sponsors will be invoiced for their portion of fees, and the student will be refunded any credit balance remaining on his/her account after payment has been received from the sponsor.
5. Overdue Payment
a. In cases of overdue payment, enrollment may be suspended or cancelled for students who do not have a pre-agreed arrangement in writing for late payment, and to charge interest on the outstanding balance. Interest will be charged at the rate of 2% per month (24% APR). Upon termination of a student’s enrollment, the student’s I-20 is subject to termination which will impact the student’s ability to remain in the United States.
6. Cancellation, Change, Withdrawal and Transfer Policies
6.1 Program Cancellation
If visa entry requirements have been met, the following cancellation charges apply:
a. There will be no refund for students who cancel or withdraw from any INTO WSU program after the published start date. This includes students who do not arrive at the University on or before the program start date.
b. Cancelling a program prior to the published start date will result in a $2000 cancellation fee.
c. Students who are suspended or disenrolled from INTO WSU will be charged cancellation fees and will not receive a refund for money paid for tuition or other University charges.
d. Cancellation of a program or study plan by the student includes cancellation of the International Student Health Insurance Plan if the student does not remain at the University. Refunds will be made for the unelapsed period of coverage minus a $50 administrative charge. Other restrictions from the health insurance provider or International Student Services at WSU may apply. Students are advised to check directly with International Services at: https://ip.wsu.edu/on-campus/overview-2/.
a. Students making a change to their study plan will be charged a $250 administrative fee. Students currently enrolled in a Pathway program will not receive a refund if making a program change. All change requests must be received prior to the published program start date.
a. If a student does not meet the conditions of the offer letter and the offer of admission is withdrawn, no cancellation fees will be required from the student provided that the student informs INTO WSU in writing and sends evidence that the conditions have not been met. This information must be received no later than four (4) weeks before the program start date.
a. If the student enters the United States on the I-20 for an INTO WSU program and immediately requests a transfer to another program, school, college or university, no refunds will be given for the duration of the student’s first program. Any further programs or registration can be cancelled with full cancellation fees attached.
b. If a student transfers to an INTO partner school, any INTO WSU tuition fees will transfer if the request is made prior to the published start for the originating INTO WSU program. If the transfer request is made after the originating program’s start date, there will be no transfer of tuition for the currently enrolled semester, but the remaining tuition paid will be transferred to the future INTO partner school. If a student has agreed to attend an INTO WSU Pathway program, and has begun the program, there will be no transfer of any fees.
7. Deferral of Program Start Date
a. All requests to defer a program must be received four (4) weeks prior to the published program start date, unless in the case of a visa denial. Students may make two (2) requests to defer the program start date without penalty. Any additional deferral requests will be charged a $300 program deferral fee. An express mail fee will be charged every time express mail is used to send program documents. Students who submit deferral requests after the 4-week deadline will be assessed program cancellation penalties.
a. On application, students are invited to select their preferred accommodations. The University agrees to make every reasonable effort to provide the accommodations as requested. If unable to do so, the University reserves the right to provide an alternative type of accommodation which will be charged at the published rate as set out at www.intostudy.com/wsu/accommodation. Accommodations are confirmed when full fees are paid. Fees are subject to change.
b. Students living in University accommodations are required to abide by the terms and conditions of the Housing and Residence Life Contract, as well as the Housing and Residence Life Handbook available at: www.handbook.wsu.edu/housing-and-dining-resources/. In the case of a conflict, these terms and conditions will control.
c. Students whose Study Plan includes an Undergraduate Pathway program are required to live in University housing for one academic year (excluding summer sessions) unless the following exemptions are met:
i. The student is 20 years or older.
ii. The student has attended an institution of higher education as a regularly enrolled student for at least two regular semesters or three regular quarters, excluding summer sessions.
iii. The student is living with immediate family in a family situation (mother and/or father; legal guardian; aunt or uncle; or grandparents). Immediate family must live within a 40 mile radius of the WSU Pullman campus.
d. The housing requirement is in effect regardless of the number of semesters of Academic English required prior to the Pathway program. If the student is enrolled in the Undergraduate Pathway program, but chooses to cancel his/her program, no housing refund will be awarded. Any subsequent housing semesters requested by the student will incur housing cancellation fees as detailed in these terms and conditions.
e. Fulfillment of the live-in requirement during Academic English or Undergraduate Pathway will count towards, but may not fully satisfy, any additional live-in requirements of the University.
f. A student seeking a waiver of the requirement to live in University housing for the reasons stated in sections c above must submit a written request to INTO WSU. Additional instructions can be found here: www.housing.wsu.edu/media/2542/flir-housing-waiver-instruction-for-first-year-students-ay-2017.pdf
8.1 Accommodation Changes or Cancellation
a. If a student has specified his/her intent to stay in University housing, a housing deposit must be made and the student will be responsible for housing charges for the entire term specified in his/her application form. Cancelling accommodations after payment of the INTO WSU housing deposit will result in the following cancellation fees:
i. For students who cancel their on-campus housing at least four (4) weeks prior to the published start date of their program or study plan, the cancellation fee will be the deposit.
ii. For students who do not cancel their on-campus housing at least four (4) weeks prior to the published start date of their program or study plan, the cancellation fee will be the greater of the housing deposit or the established individual daily room rate for the remainder of the housing contract. Undergraduate Pathway students who cancel their housing prior to fulfillment of the Undergraduate Pathway Housing Requirement will not receive any housing refund.
iii. Housing exemption requests must be submitted at least four (4) weeks prior to the published start date. Exemption requests received after the 4-week deadline will be treated as cancellations, and as such will incur cancellation fees.
iv. Students who are dismissed or suspended from their program, the University or University housing will be charged cancellation fees as outlined in these terms and conditions.
v. Students who fail to arrive without notifying INTO WSU will not receive a housing refund.
In all cancellation scenarios, any meal plan overages will not be refunded, and will not count toward any applicable cancellation fees.
b. Accommodation cancellation fees may be waived based on a student petition for the following reasons:
i. The resident completes his or her entire program.
ii. The resident suffers significant and unforeseeable financial hardships outside the resident’s reasonable control.
iii. The resident has an unforeseen, documented medical reason which requires the resident to live off campus.
iv. The resident is unable to meet visa entry requirements, subject to the receipt of an official visa rejection letter.
If a waiver or cancellation has been requested and approved, charges will not be finalized until the resident vacates Housing. Additional charges may be incurred by the student if the facility has not been properly cleaned or there is lost/damaged property.
9. Health Insurance
a. The University requires non-resident international students to be covered by health insurance which meets the US Government visa requirements and University requirements. Students enrolled in a medical insurance plan sponsored by a US employer or government agency may request a waiver by completing the process through University Health and Wellness. Information may be found at: www.studentinsurance.wsu.edu/international-students/.
b. Students unable to provide proof of coverage at the time of their application will automatically be enrolled in the current INTO WSU University health insurance plan to meet enrolment conditions.
10. Student Conduct
a. Students are required to observe the policies, rules, and requirements of the University, as well as laws of municipalities and counties, the State of Washington, and the United States of America, as well as comply with the conditions under which the I-20 is issued.
b. Students are subject to the standards of conduct as described by University rules and policies, as amended from time to time. Information regarding student conduct may be referenced at the following website: www.conduct.wsu.edu/.
Failure to abide by conduct regulations and relevant laws may lead to disenrollment from the University and from INTO WSU.
a. Students may challenge decisions through established procedures for appeals and grievances. Information on appeals procedures is available in University rules and policies.
12. Late Arrivals
a. All students are expected to arrive and start their program on the scheduled start date. All late arrivals must be approved in advance and will be considered on a case-by-case basis. No deposits, tuition, accommodation costs, or other fees will be refunded for late arrivals, and additional late arrival fees may apply. Any revision of the study plan will most likely involve additional time and expenditure with regard to tuition and accommodation fees.
NOTE: There are strict deadlines for program entrance. An unapproved late arrival may result in the student being unable to attend classes for the semester and/or enter the United States, and may also require that the student return to his/her country until the next available term.
13. Late Registration
a. All students who register on or after the first day of classes for the semester and who do not have prior approval to register late will be assessed a $250 Late Registration Fee. Students may be assessed University late fees as well.
14. Airport Pick-ups
a. Requests for airport pick-up should be made at least 72 hours in advance. INTO WSU cannot guarantee a reservation request made less than 72 hours in advance, however, staff will make every attempt to accommodate late requests.
b. In the event a flight is cancelled or delayed, students must call the Airport Arrival telephone number published in the Pre-Departure Guide to inform INTO WSU Arrival and Housing staff of the new arrival time.
a. Refunds of any payments made to INTO WSU will only be made to the individual or organization that originally paid the funds. If a third party has paid the funds on behalf of the Student we are unable to refund the funds directly to the Student and any refund will be made directly to the third party who originally paid the funds.
b. Refunds of any payments made to INTO WSU can only be made to the account from which the payment was made originally. Proof of payment such as a receipt or a bank statement showing payment from that account must be produced for a refund to take place. Failure to do so may delay the refund severely or prevent it altogether.
c. Refunds will not be paid via cash. INTO WSU reserves the right not to accept any payment by cash at its own discretion.
16. Academic Standards
16.1 Academic Criteria
a. Students are accepted into their program with the strict understanding that progression through the program and successful completion of the program are conditional upon satisfactory attendance and successful attainment of specified progression grades and other requirements. During the program orientation, all students will be made aware of the criteria for successful completion of the courses in their program. The assessment of student performance is the responsibility of the course instructors.
b. Students who do not meet the criteria for successful completion will not be allowed to proceed with their original program. Students may be offered advice on suitable alternative study options which may include retaking, substituting, or adding courses and/or changing their program. An alternative study plan may involve additional time and expenditure with regard to tuition and accommodation fees.
c. Students need to enroll in one (1) or more additional semesters to stay on track to graduation.
16.2 Academic Standing
a. Students in Undergraduate Pathway programs must maintain a 2.5 GPA to continue in their programs. A student who receives less than the 2.5 GPA will be on Academic Warning after one (1) term/semester, Academic Probation after two (2) terms/semesters and will be academically dismissed after three (3) terms/semesters with a GPA below 2.5. Students will also be placed on Academic Warning should they receive any course grades below C. Students are required to repeat all courses for which they receive a D or F and achieve a minimum of a C grade for each of the courses. Following the University’s D/F Repeat Rule (see https://registrar.wsu.edu/academic-regulations/), the original grade will be replaced with the subsequent course grade. Students on Academic Warning or Academic Probation will work closely with an advisor to devise a plan by which to return to good standing.
b. Students in Graduate Pathway programs must maintain a 3.00 GPA to continue in their programs. A student who attains less than the required GPA after one (1) term/semester will be placed on Academic Warning. If the student fails to raise his/her GPA above the required minimum upon completion of the second term/semester, he/she will be placed on Academic Probation. If the student fails to raise his/her GPA above the required minimum upon completion of the third term/semester, he/she will be academically dismissed. Academic Warning, Probation, and Dismissal policies also apply to students should they receive any content course grades below B or Academic English or Pathway English course grade below C. Students are required to repeat all content courses for which they receive a C, D or F and achieve a minimum of a B grade for each of the courses. Although the courses must be repeated, the original C, D or F grade will not be replaced and will remain in GPA calculations. Students are required to repeat all INTO English courses for which they received a D or F. Students on Academic Warning or Academic Probation will work closely with an advisor to devise a plan by which to return to good standing.
c. Students will be provided the appeals process as set forth in the INTO WSU Student Handbook.
d. Please note that a student may register in no more than two (2) semesters in the same Academic English level or Pathway English course. Students may not repeat any class more than once. If an Academic English student does not pass an Academic English or Pathway English class after two (2) attempts, he/she will be academically suspended from his/ her program and will not be admissible to the University.
16.3 Attendance Standing
a. Students in Academic English classes who fail to attend 90% of their classes may be placed on Attendance Probation at the end of the term/semester or session in which they are currently enrolled.
b. While on Attendance Probation, a student must attend over 90% of his/her classes. If a student accrues 15 absences, he/she will be dismissed from the Academic English program.
c. Students who miss two (2) consecutive weeks of classes will be withdrawn from the Academic English program and may resume their studies at the start of the next term/semester.
d. Students who receive a disenrollment due to attendance standing are not admissible to the University.
e. Students who fall below an 80% attendance rate will be eligible for immediate suspension from their program and will be ineligible for return.
f. Students will be provided the appeals process as set forth in the INTO WSU Student Handbook.
16.4 University Progression
a. Students who meet all progression requirements from an Undergraduate Pathway or Graduate Pathway program will be permitted to progress into the appropriate University degree program.
16.5 Vacation Terms
a. Students are not eligible for a vacation term until they have completed nine (9) months in the academic program.
b. Pathway program students are not eligible for a vacation term during the first two (2) terms/semesters of Pathway study regardless of how many consecutive terms/semesters they have already studied in their program.
16.6 Duration of Pathway Programs
a. Undergraduate Pathway programs are designed to be completed in one (1), two (2), or three (3) semesters depending on application materials and qualifications provided by the student.
b. Graduate Pathway programs are designed to be completed in one (1) or two (2) semesters depending on application materials and qualifications provided by the student.
c. Initial Pathway study may be extended by one (1) semester. Students may appeal additional Pathway extensions beyond one (1) semester. Appeals for an additional Pathway extension semester will be considered by an appeals committee on a case-by-case basis.
d. Students who extend their Pathway may be allowed to take additional content courses in order to maintain full-time status under the advisement and approval of Program advisors.
16.7 English Language and Academic Class Times and Sizes
a. For all English language programs, classes will normally be held Monday through Friday. Average class size is normally 8 students and generally will not exceed 15 students. Where appropriate, classes may be combined for university-style lectures. Classes are typically held any time between 8 am and 6 pm.
b. For academic programs, classes will normally be held Monday through Friday. Lessons will typically take place in the form of classes, seminars, labs and workshops. Class sizes will vary depending on the learning format (i.e. lecture, seminar, lab practical).
17. Program Admissions Criteria
a. Students are accepted in good faith into both Academic English and Pathway programs, in part, on the basis of the certification they provide to meet the admissions criteria. If, however, the results from the tests and assessment procedures upon arrival provide clear evidence that a student’s actual level of English language or academic proficiency is significantly different than claimed, or as documented, and lower than that required for their designated program, then the student will be formally advised of the results and of applicable options. Students need to be aware that if an alternative study plan is advised, there may be a significant change in study time and expenditure with regard to tuition and accommodation fees.
b. A student, either individually or through his/her representative, who has submitted any information, documentation or certification to meet the admissions criteria which is later found to have been falsified, inaccurate or incomplete may be subject to administrative withdrawal, disciplinary action or prosecution by the University.
18. Student Information
a. At the time of application, students are requested to sign a release authorizing INTO WSU to share information about the student with designated officials of the University, parents and representatives. It is part of the unique nature of the INTO WSU program that our center provides constant feedback about academic performance and financial issues to individuals involved in the student’s success.
b. Students may also agree in writing that their records and achievements may be used for promotional purposes without notification and such consent will remain in effect until formally withdrawn in writing.
19. Holidays and Dates
a. The University is closed during most recognized US holidays. Consult www.registrar.wsu.edu/academic-calendar/ for closure dates. Term dates are published in the 2017-18 brochure, and are based on knowledge of each Program’s start and end dates at the time of publication.
a. Neither INTO WSU, the University, nor their staff or representatives, will be liable for any loss, damage, or injury to persons or property, except where the liability is specified by applicable law. Neither INTO WSU, the University, nor their staff or representatives will be liable in the event that, for any reason, they are not able to supply a service due to circumstances beyond their control.
a. Prices for programs, fees, insurance and accommodations are available at www.intostudy.com/wsu/costs and are subject to change without notice.
22. Banking Regulations
a. INTO WSU abides by the guidance of the Financial Action Task Force (FATF) and our banking service providers in relation to taking actions to help prevent of money laundering and terrorist financing.
b. INTO WSU is bound by international banking restrictions regarding payments to and from certain countries. These restrictions are amended regularly and INTO WSU reserves the right to amend its payment acceptance procedures accordingly to ensure that it is compliant with these restrictions.
c. INTO WSU operates an equal opportunities admissions policy and welcomes applications from all students. However, INTO WSU reserves the right to refuse to admit a student where in doing so, it risks being in breach of the provisions set out above.
d. INTO WSU reserves the right to refuse to accept any payment where INTO WSU reasonably believes that in doing so, it risks being in breach of the provisions set out above.
e. At February 2017, in line with current global banking restrictions, INTO WSU will not accept payments from the following countries/territories: Cuba, Iran, Syria, North Korea, Sudan and the Crimean Peninsula.
f. Payments made from a restricted
country or territory will be blocked by our global banking partner. In such cases, the payment will be dealt with under the sanctions policy of the bank to which the payment was remitted.
a. The provision of programs, facilities and other arrangements provided in official online and print formats are regularly reviewed and may be subject to change without notice.
24. Equal Opportunities and Diversity
a. In compliance with state and federal laws and regulations, WSU does not discriminate on the basis of race, sex, sexual orientation, gender identity/expression, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, genetic information, and/or status as a veteran in its administration of educational policies, programs or activities, or other University administered programs or employment. This non-discrimination policy covers admission and access to, and treatment and employment in, all programs and activities, including, but not limited to, academic admissions, financial aid, educational services and employment. A full text of these policies can be found at www.oeo.wsu.edu/publications-and-policies/.
a. If any provision of these terms and conditions is held to be invalid, illegal, void, or unenforceable, then such provision shall be modified by the proper court or other authority to the extent necessary and possible to make such provision enforceable, and such modified provision and all other provisions of these terms and conditions shall be given effect separately from the provision or portion thereof determined to be invalid, illegal, void or unenforceable and shall not be affected thereby.
26. Governing Law and Jurisdiction
a. These terms and conditions shall be governed by and construed in accordance with the domestic laws of the State of Washington without giving effect to any choice or conflict of law provision or rule that would cause the application of the laws of any other jurisdiction. Each of the parties submits to the jurisdiction of any state court sitting in the State of Washington in any action or proceeding arising out of or relating to these terms and conditions and agrees that all claims in respect of the action or proceeding may be heard and determined in any such court. Each party also agrees not to bring any action or proceeding arising out of or relating to these terms and conditions in any other court. Each of the parties waives any defense of inconvenient forum to the maintenance of any action or proceeding so brought and waives any bond, surety, or other security that might be required of any other party with respect thereto.